Volunteer Management
Here, you will find documents to support volunteer recognition as well as information on using our Volunteer Management System (VMN-VMS). The Volunteer Management System is used to track and record volunteer service and civil rights information for Chapter approved projects and education.
Volunteer Recognition
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This is an Explanation of the New VMN Recognition Item documents.
A summary and explanation of all the recognition associated with Basic Training Course graduation.
A summary and explanation of all the recognition associated with initial certification and recertification.
A summary and explanation of all the recognition associated with lifetime volunteer service hours.
This document outlines how a VMN volunteer can Request a Certification Check if they think they have achieved initial certification.
The Nametag Procedures document has step-by-step instructions for chapters to order nametags for VMN volunteers.
Nametag Spreadsheet Template (.xlsx): This spreadsheet is to be completed and uploaded with your nametag order, following the procedures described in the Nametag Procedures document.
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Nametag example photos: Your Chapter name will be inserted in place of the word "Virginian" shown here.
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The photo of the back shows the magnetic backing. (Please note warning for those with pacemakers.) A pin backing is also available.
Basic Training Course Diploma (MS Word): This document may be used as a template for making printed certificates to provide to program participants upon graduation to recognize satisfactory completion of the course and assessment.
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Certificate of Appreciation (MS Word): This document may be used as a template for making certificates to acknowledge a valued supporter of the VMN Program or Chapter, someone who is not a member but who provides extensive support and resources to the Chapter. (Other special Chapter-created awards may also be given.)
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Recertification Pins - List of species and artwork history
Volunteer Management System (VMN-VMS) - click on the name below to open / download documents
In early 2021, the VCE Master Volunteer programs (including VMN) transitioned over to Better Impact VMS, an exciting new volunteer management system for all our needs, including communications, activity listings, and the reporting of volunteer hours. Below are some tools to help you use this.
- Better Impact VMS: Initial Instructions for VMN Volunteers (PDF): The basics of getting started in BI as a VMN volunteer
- Better Impact VMS Training Video for VCE Master Volunteers: Click link to view this video which will help volunteers get started using the basic functions of the system
- Using Better Impact VMS Features as a Volunteer: Match your Interests to find Opportunities, Receive Notices and Reminders about your Activities, and See Who Else has Sign Up (PDF)
- Creating and Editing Activities in Better Impact: Steps and Guidelines for VCE Master Volunteer Programs (PDF): All the important steps to take when creating an activity, suggestions, and what to do with that once your activity is made
- Info Sheet: Chapter Dues Recordkeeping in Better Impact (PDF): This document is for chapter admins in Better Impact. This Admin Info Sheet contains information on how to track dues payments in Better Impact, including steps to perform bulk updates, execute searches and create a spreadsheet.
- Saving Data from the Old VMN-VMS before it sunsets on April 30, 2021
- Sample Project Proposal Form (MS Word): This document is for use at the chapter level and may be adapted as needed.
Civil Rights Requirements and Demographic Contacts
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Please read first. A summary on why we have to log the demographics of our educational contacts, and how to do that.
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| Contacts Reporting Information Sheet 2013.pdf |
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This document is for use by volunteers to aid in collecting contact demographic information during educational programs. Volunteers may pass out this sheet and summarize the data when they report their hours on the VMS. Alternatively, volunteers may collect the data using their own observations, using the Observer-Collected form.
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This form (or another that you find as useful) is to document demographic information of program participants when circumstances do not allow for self-reporting by clientele. The staff member or volunteer collects the demographic data using direct observation of the clientele. This method is much more practical when you are giving out educational information at a booth or having other brief interactions. Importantly, it is also more confidential in these circumstances.
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A Training Video For Civil Right Requirements for Virginia Master NaturalistVolunteers can be found at http://www.virginiamasternaturalist.org/being-a-vmn-volunteer.html.