Volunteer Management
Here, you will find documents to support volunteer recognition as well as information on using our Volunteer Management System (VMN-VMS). The Volunteer Management System is used to track and record volunteer contributions to specific projects.
Volunteer Recognition
Course Completion Certificate (MS Word): This document may be used as a template for making certificates to provide to program participants upon satisfactory completion of the course and assessment.
| certificate_of_course_completion.docx |
Certificate of Appreciation (MS Word): This document may be used as a template for making certificates to acknowledge a valued supporter of the VMN Program or Chapter, someone who is not a member but who provides extensive support and resources to the Chapter. (Other special Chapter-created awards may also be given.)
| certificate_of_recognition.docx |
Honorary Certificate (MS Word): This document may be used as a template for making certificates to bestow an honorary membership. Honorary members are not formally certified through the program, cannot call themselves a Virginia Master Naturalist member, and are not given the same benefits and liability coverage as an enrolled VMN member who has graduated from the VMN Basic Training Class. We strongly suggest using something like the above Certificate of Appreciation instead to honor those valued, nonmember supporters.
| certificate_for_honorary_member.docx |
Certification, Recertification, Pin, and Name Badge Procedures (PDF): We are in the process of changing our name badge procedures and will post new instructions soon!
Volunteer Management System
- Getting Started with the VMN-VMS for Volunteers
- Getting Started with the VMN-VMS for Administrators
- FAQ for using the VMN-VMS for Administrators
- Getting Annual Report Data from the VMN-VMS
- Sample Volunteer Time Sheet (MS Word): This document is for use at the chapter level and may be adapted as needed.
- Sample Project Proposal Form (MS Word): This document is for use at the chapter level and may be adapted as needed.
Demographic Contacts
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Please read first. A summary on why we have to log the demographics of our educational contacts, and how to do that.
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| Contacts Reporting Information Sheet 2013.pdf |
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This document is for use by volunteers to aid in collecting contact demographic information during educational programs. Volunteers may pass out this sheet and summarize the data on their time sheets. Alternatively, volunteers may collect the data using their own observations, using the Observer-Collected form.
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This form (or another that you find as useful) is to document demographic information of program participants when circumstances do not allow for self-reporting by clientele. The staff member or volunteer collects the demographic data using direct observation of the clientele. This method is much more practical when you are giving out educational information at a booth or having other brief interactions. Importantly, it is also more confidential in these circumstances.
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