Volunteer Management
Here, you will find documents to support volunteer recognition as well as information on using our Volunteer Management System (VMN-VMS). The Volunteer Management System is used to track and record volunteer service and civil rights information for Chapter approved projects and education.
Volunteer Recognition
Nametag Procedures (PDF): As of August 2017, there is a new supplier of nametags and with it, new procedures to follow when ordering. Please download this instruction document to find out all that you will need to do if you wish to order nametags for your Chapter members.
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The Nametag Procedures document has step-by-step instructions for chapters to order nametags for VMN volunteers.
Nametag Spreadsheet Template (.xlsx): This spreadsheet is to be completed and uploaded with your nametag order, following the procedures described in the Nametag Procedures document.
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Nametag example photos: Your Chapter name will be inserted in place of the word "Virginian" shown here.
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The photo of the back shows the magnetic backing. (Please note warning for those with pacemakers.) A pin backing is also available.
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Certification, Recertification, and Pin Procedures (PDF): Please read these instructions for your chapter's Certificate of Course Completion, and Certified Master Naturalist certificates and pins.
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Course Completion Certificate (MS Word): This document may be used as a template for making certificates to provide to program participants upon satisfactory completion of the course and assessment.
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Certificate of Recognition (MS Word): This document may be used as a template for making certificates to acknowledge a valued supporter of the VMN Program or Chapter, someone who is not a member but who provides extensive support and resources to the Chapter. (Other special Chapter-created awards may also be given.)
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Recertification Pins - List of species and artwork history
Volunteer Management System (VMN-VMS) - click on the name below to open / download documents
- Getting Started with the VMN-VMS for Volunteers
- Getting Started with the VMN-VMS for Administrators
- FAQ for using the VMN-VMS for Administrators
- Getting Annual Report Data from the VMN-VMS
- Sample Project Proposal Form (MS Word): This document is for use at the chapter level and may be adapted as needed.
Civil Rights Requirements and Demographic Contacts
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Please read first. A summary on why we have to log the demographics of our educational contacts, and how to do that.
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| Contacts Reporting Information Sheet 2013.pdf |
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This document is for use by volunteers to aid in collecting contact demographic information during educational programs. Volunteers may pass out this sheet and summarize the data when they report their hours on the VMS. Alternatively, volunteers may collect the data using their own observations, using the Observer-Collected form.
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This form (or another that you find as useful) is to document demographic information of program participants when circumstances do not allow for self-reporting by clientele. The staff member or volunteer collects the demographic data using direct observation of the clientele. This method is much more practical when you are giving out educational information at a booth or having other brief interactions. Importantly, it is also more confidential in these circumstances.
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A Training Video For Civil Right Requirements for Virginia Master NaturalistVolunteers can be found at http://www.virginiamasternaturalist.org/being-a-vmn-volunteer.html.