Forms and Documents

Note: Unless otherwise indicated, all documents are in PDF format to maximize compatibility and readability and require the most recent version of Adobe Reader. The latest version of Adobe Reader can be downloaded for free at http://www.adobe.com/products/acrobat/readstep2.html.

Publicity Documents

2007 Annual Program Report and Newsletter (PDF)
Check our our summary statistics from 2007, read about some of our volunteers' service projects, and learn more about the program's accomplishments.
Basic press release on the launching of the Virginia Master Naturalist Program
Chapters may use this document as a starting point for creating press releases about their own programs. It was initially published by Virginia Tech in April 2006.
Virginia Master Naturalist program brochure (Large download-3.5 MB)
Chapters may use this document in print or electronically to promote the program in their communities. Note that there is a space for entering in each chapter's specific contact information, and that the PDF comes with a typing tool for making these edits.
Virginia Master Naturalist program overview for potential volunteers (PDF version of slide show)
Chapters may use this presentation to describe the program to potential participants at public meetings and other venues.
Introduction to the Virginia Master Naturalist Program (PDF version of slide show)
This is the introductory slide show typically given during the first class of a basic training course.

Program Policy Guidlines

Volunteer Policy Handbook : This document should be used by individual volunteers and by chapters. It details expectations for volunteer conduct, training, service projects, reporting, etc.
Chapter Chartering Guidelines: This document details each step of the chapter chartering process and is for use by Local Coordinating Committees and individuals interested in starting new chapters.
Guidelines for Basic Training: This document is for use at the chapter level. It details the statewide guidelines for chapter training courses. It also includes the core and complete sets of curriculum objectives for these courses.

Volunteer Service

Volunteer opportunities with State Agencies: This document outlines some of the many possible projects available with the state agencies that are sponsoring this program.

Record Keeping and Risk Management

Volunteer Enrollment Forms: These documents are for use by individual volunteers and at the chapter level. They include the minimum information required to officially enroll volunteers in the program. Chapters may choose to add additional questions to this form. They may also choose to use a separate application form for their trainings or to adapt this form to meet those purposes.
- Volunteer Enrollment Form (editable MS Word form version): This version is best for completing electronically, then printing and signing. It is protected so that nothing but the form fields may be changed.
- Volunteer Enrollment Form (print version): This version is best for printing and filling out completely by hand.
- Volunteer Enrollment Form (MS Word template version): This version is best for chapters to use if they are going to add questions or customize the form. It is not protected, so any part of the document may be changed.
Sample Volunteer Time Sheet (MS Word): This document is for use at the chapter level and may be adapted as needed.
Sample Project Proposal Form (MS Word): This document is for use at the chapter level and may be adapted as needed.
Volunteer Incident Report Form (MS Word): This document should be used under the guidance of the chapter advisor in the event of an accident or indicent involving a Virginia Master Naturalist program participant (either a volunteer or a participant in a program led by a volunteer).
Certification Matrix (pdf): This document describes the time frame volunteers have to become certified, based on when their training courses end. It also describes how long the certification lasts and how the hours contributed in any given year count.

Last revised on Wednesday, June 25, 2008